• Permanent, Full time
  • Schroders Investment Management
  • 2019-06-16
  • Luxembourg
  • Competitive
  • Full time

HR Advisor - Payroll & Benefits

HR Advisor - Payroll & Benefits

Team overview

HR team of 5 providing a full HR service to the Luxembourg office of approximately 300 employees/consultants & interns. We also provide HR support to our European branches (Belgium, Netherlands, Israel, Italy...).

Who we look for

The assistant will be responsible for providing efficient and high quality administration and advisory services in relation to payroll preparation, benefits administration and general HR services to employees and management.
In order to succeed in the role the candidate should be technically strong in systems, reporting, local labour law and taxation, procedures and processes as well as focussed on establishing and maintaining strong relationships with internal clients, external providers and team members within Luxembourg and the broader global HR team.

Overview of role

Payroll

Tracking relevant changes that impact payroll on a monthly basis and completing payroll preparation for Luxembourg and branches. Willingness to learn about local tax regimes, social security including our branch offices;
Ability to control and close the payroll;
Ability to deal with complex payroll structures such as split pay & expat arrangements;
Understanding of deferred awards and reporting obligations ;
Co-ordination of annual interest subsidy process including validation of taxation status.

Compensation & Benefits

Administration of benefits such as pension, health insurance and company cars for Benelux;
Administration of luncheon vouchers "cheque repas";
Support in the annual compensation review process;
Support in populating salary surveys;

HR Data & Reporting

Production of HR monthly report and KPIs;
Preparation of ad-hoc reports (STATEC, CSSF..);
Responsibility for the integrity of full HR data in the Oracle database;
Co-ordination of sickness absence reporting to CNS and subsequent reconciliation of reimbursement from mutuality;

Employee Lifecycle

Prepare contracts, addendums and certificates of employment;
Coordination of payroll and benefits during the employee lifecycle
Administration of probation process.
Administration of special leaves;
Co-ordination of maternity/parental leave processes and follow up of relevant actions;

Administration and ad-hoc tasks

Administration of year end processes associated with holiday administration;
Update relevant HR procedures and policies;
Support to other HR areas (Recruitment, Learning & Development..)
Answer various employees queries;
Take part in HR induction;
Maintenance of HR Intranet and communication to employees (HR newsletter)

Skills required

Experience in a similar position of minimum 3 years with an overview of taxation, social security and employment law in Luxembourg and a willingness to learn about other jurisdictions;
Strong numeric and accuracy skills;
Experience of a global HR database;
Fluency in written and spoken English essential with either Luxembourgish, German, or French in addition;
Excellent PC skills in excel, word and interest in new software and reporting eg. tableau

Personal attributes

Must possess good interpersonal skills and the ability to explain relatively complex concepts in a clear and concise manner to employees;
Client service focus;
A good sense of judgement and consistency when dealing with employee queries;
Strong collaboration skills within the local team, across the broader global HR team and across functions within Luxembourg;
Rigorous and organised;
Ability to meet deadlines;
A strong sense of integrity coupled with pragmatism