Corporate and Fund Governance: Assistant Company Secretary
Corporate and Fund Governance: Assistant Company Secretary (M/F)
Who we're looking for
The Luxembourg Governance team is looking for an Assistant Company Secretary whose primary focus will be to provide professional governance advice and support, both directly and through provision of support to senior team members, to Schroders Management Company ("SIM EU") and to the funds it manages. Funds managed by SIM EU include UCITS, Part II UCI, SIF and RAIF and are domiciled across Luxembourg, France and Ireland. The role will be based in Luxembourg and reports directly to the SIM EU Company Secretary.
There is an expectation that the successful candidate will require training and grow in the role. It would therefore suit someone keen to develop a career in financial services who is enthusiastic and diligent, with a keen eye for detail and an eagerness to learn from a team of experienced company secretaries. An openness to new challenges is essential.
We're a global investment manager. We help institutions, intermediaries and individuals around the world invest money to meet their goals, fulfil their ambitions, and prepare for the future.
We have around 5,000 people on six continents. And we've been around for over 200 years, but keep adapting as society and technology changes. What doesn't change is our commitment to helping our clients, and society, prosper.
The business considers us to be trusted advisors, and we work hard to maintain that confidence.
We are a small, experienced, diverse and inclusive team of 4 individuals who collaborate extensively with the wider Schroders business.
What you'll do
- Manage the full lifecycle of Board, Committee and Shareholders meetings, including drafting notices, agendas, collating board packs, drafting minutes and following up on all action points in close collaboration with the Company Secretary;
- Attend meetings and take timely, effective and accurate minutes;
- Comply with and maintenance of internal processes and policies and ensure alignment with Group Governance policies;
- Assist with research on Governance market developments;
- Maintain the governance frameworks for Luxembourg entities, demonstrating a clear understanding of how the overall Group governance framework operates;
- Act as advisor to the Chairman and the business on Governance related matters;
- Act as point of contact for Board members and internal and external advisers;
- Carry out statutory filings and maintain internal databases;
- Respond to KYC/DD queries and information requests from internal teams;
- Rigorously monitor and treat a large number of incoming day-to-day requests;
- Maintenance of the SIM EU organisation chart;
- Prepare regulatory applications for director and conducting officer changes;
- Maintain of authorised signatories lists;
- Assist in the preparation of bi-annual Board and Committee self-evaluations;
- Enable and monitor, compliance with relevant regulatory and statutory requirements (including statutory and regulatory filings);
- Draft Governance Board papers in consultation with an experienced company secretary;
- Advice the business in writing effective Board papers, including running workshops with the Team Assistant; and
- Other Assistant Company Secretary duties as required from time to time.
In collaboration with the company secretaries (who would initially take the lead):
- Help identify and implement efficiencies and improved working practices;
- Support the provision of inductions and ongoing training for directors;
- Assist in the development of the Governance intranet pages;
- Collaborate with other Governance teams and individuals carrying out governance activities across the Group to advise on consistency of approach in relation to governance arrangements, in line with Group policy and practice;
- Undertake project work as and when required, in collaboration with other Asset Management team members; and
- Provide support as needed to other members of the team for entities to which they act as company secretary.
The knowledge, experience and qualifications you need
- Demonstrate excellent time management and prioritizing skills required to address a large number of requests within set deadlines;
- Take ownership of end to end processes;
- Proactive, curious and service oriented;
- Strong focus on details and quality and have the ability to operate under pressure in a fast paced environment;
- Strong planning and organisational skills; and
- Confident, with the (current or future) ability to hold the attention and respect of directors and senior management.
- Sound knowledge of Luxembourg fund industry (laws and regulations);
- Excellent knowledge of English, both written and verbal, any other language is a strong asset (German, French);
- Experience attending meetings and taking timely, effective and accurate minutes of regulated legal entities or of equivalent Governance standards;
- Experience of working with electronic board packs (Board Intelligence would be an advantage); and
- You have good command of Office 365 and Adobe.
The knowledge, experience and qualifications that will help
- Blueprint experience would be beneficial;
What you'll be like
We're looking for the best, whoever they are
- You can easily build rapport with Board/Committee members and key stakeholders;
- You are team oriented; and
- Discretion and confidentiality.
- Efficient communicator
Schroders is an equal opportunities employer. You're welcome here whatever your sex, marital status, ethnic origin, sexual orientation, religious belief or age.