• Permanent, Full time
  • DO Recruitment Advisors
  • 31 Jan 19

Senior Company Secretary (M/F)

  • Ettlebruk, Diekirch, Luxembourg
  • Negotiable
  • Full time

One of our client, a large international bank, is currently recruiting a Senior Company Secretary to join his team. The ideal candidate will have at least 5 years of experience in corporate secretarial positions and will speak fluently English (French or German are a strong asset).

SENIOR COMPANY SECRETARY (M/F)

THE ROLE

Your main responsibilities will be:

  • Manage the statutory requirements of a portfolio of Luxembourg (and other jurisdictions), listed and unlisted, with supervision
  • Manage and mitigate risk, within the day to day activities and escalate as appropriate
  • Maintain statutory books and regulatory filings for the assigned portfolio of clients
  • Organise, prepare agendas for and attend client board / investor / committee meetings
  • Produce minutes, action points and follow up for clients within agreed deadlines
  • Review of corporate documentation for the portfolio of clients (articles, agreements, prospectus, financial statements, service level agreements etc.) from a corporate secretarial perspective
  • Liaise with internal and external parties as needed (i.e. client, regulators, lawyers, notaries, embassies, client relationship delivery managers, operational teams etc.)
  • Attend on-boarding / client service review meetings (as necessary)
  • Ad hoc tasks as requested


THE CANDIDATE PROFILE

  • University qualification
  • A minimum of five years of experience in a corporate environment
  • Fluent in English - French and/or German advantageous
  • Experience of Microsoft Outlook and Office
  • Knowledge of Diligent Boardbooks or any other board packaging software would be an advantage
  • Exposure to various types of investment vehicles including, but not limited to, SICARs, SCAs, SICAVs, FCPs and Management Companies
  • Experience with client facing situations and familiarity with the Luxembourg legal environment
  • Experience attending large board meetings and taking minutes with tight timelines
  • Any experience attending board meetings and taking minutes would be an advantage
  • Strong written communication skills
  • Attention to detail and accuracy
  • Organisational skills with the ability to prioritise and escalate potential risks
  • Ability to work in a team and with external parties
  • Ability to travel (if needed)
  • Ability to work autonomously in large part
  • Interest in developing knowledge and skills


THE CLIENT

Our client is a large international bank based in Luxembourg.


At the final stages of the recruitment process, some of our clients ask the successful candidate to provide supporting documentation such as, for example, copies of diplomas or proof of previous jobs, and a standard criminal record check might also be requested.