IBD Group Assistant

  • Competitive
  • Tokyo, Tokyo-to, Japan Tokyo Tokyo-to JP
  • Contract, Full time
  • Morgan Stanley
  • 23 Sep 18 2018-09-23

See job description for details


JOB DESCRIPTION




Fixed-term position with potential for extension as an assistant to work within the Investment Banking division; supporting a 2-3 Officers and 4-6 Associates and Analysts (numbers and levels of bankers subject to change)

  • Exclusive control of business schedule and calendar management
  • Schedule/rescheduled meetings, phone calls requesting meetings, handle meeting conflicts & prioritization issues.
  • Arrange all conference calls, rooms, AV equipment, dial in numbers and video conference facilities
  • Arrange large group meetings - schedule meetings with all parties, book meeting rooms & call-in numbers, arrange special meeting facilities (food, PC projector, etc)
  • Handle business travel - book all travel including flights, hotels, currency, taxis etc, coordinate our-of-town meeting schedules
  • Process expense in a timely manner
  • Client database (D2) upkeep
  • Build good working relationships with other Assistants both domestically and internationally


Required Skills/Experiences:

  • English proficiency - Intermediate level of reading/writing/speaking
  • Maintain confidentiality on all aspects of workload
  • Ability to be able to deal with last minute changes to schedules effectively and efficiently
  • Pro-active 'can do' approach
  • Organized and capable of multi-tasking to meet deadlines
  • Attention to detail
  • Word/PowerPoint/Excel capability - basic


Equal Opportunity Statement

Morgan Stanley’s goal is to build and maintain a workforce that is diverse in experience and background but uniform in reflecting our standards of integrity and excellence. Consequently, our recruiting efforts reflect our desire to attract and retain the best and brightest from all talent pools. We want to be the first choice for prospective employees.

It is the policy of the Firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, gender, gender identity or expression, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, pregnancy (including unlawful discrimination on the basis of a legally protected pregnancy/maternity leave), veteran status, genetic information, or any other characteristic protected by law.

Morgan Stanley is an equal opportunity employer committed to diversifying its workforce (M/F/D/V).



Qualifications:


Required Skills/Experiences:

  • English proficiency - Intermediate level of reading/writing/speaking
  • Maintain confidentiality on all aspects of workload
  • Ability to be able to deal with last minute changes to schedules effectively and efficiently
  • Pro-active 'can do' approach
  • Organized and capable of multi-tasking to meet deadlines
  • Attention to detail
  • Word/PowerPoint/Excel capability - basic


Equal Opportunity Statement

Morgan Stanley’s goal is to build and maintain a workforce that is diverse in experience and background but uniform in reflecting our standards of integrity and excellence. Consequently, our recruiting efforts reflect our desire to attract and retain the best and brightest from all talent pools. We want to be the first choice for prospective employees.

It is the policy of the Firm to ensure equal employment opportunity without discrimination or harassment on the basis of race, color, religion, creed, age, sex, gender, gender identity or expression, sexual orientation, national origin, citizenship, disability, marital and civil partnership/union status, pregnancy (including unlawful discrimination on the basis of a legally protected pregnancy/maternity leave), veteran status, genetic information, or any other characteristic protected by law.

Morgan Stanley is an equal opportunity employer committed to diversifying its workforce (M/F/D/V).