CorpCom Department Assistant

  • Competitive
  • Tokyo, Tokyo-to, Japan
  • Permanent, Full time
  • Morgan Stanley
  • 15 Nov 18

See job description for details


CorpCom Department Assistant

Position reports to Head of Corporate Communications with responsibility for supporting entire Corporate Communications team

Duties/Responsibilities:

  • Responsible for Corporate Communications administration
  • Respond to and direct as appropriate telephone calls from outside (Corp Comm general #)
  • Schedule/reschedule meetings and book meeting rooms and arrange guest registrations
  • Handle general BU administration duties including maintaining office equipment, processing bills and invoices, travel arrangement etc.
  • Updating BCP plans and other department-related submissions
  • Work for Head of Corporate Communications on meeting scheduling, visitor scheduling and provide support for general department administration
  • Support Corporate Communications team on regular activities and ad-hoc special projects
  • Media monitoring and press clipping
  • Sending research reports at the request of reporters
  • Help arrange logistics for internal/external events
  • Administrative assistance for the Japan CSR Committee




Qualifications:


Requirements

  • Have strong sense of ownership
  • Pay maximum attention to details
  • English proficiency – intermediate level of reading/writing/speaking
  • Be flexible and proactive, and demonstrate willingness to help other members
  • Predict needs and take appropriate actions with minimum supervisions
  • Organized and capable of multi-tasking to meet deadlines
  • Possess reasonable IT/computer skills to work efficiently (e.g. Excel, PPT, web publishing).