Receptionist

Department: Operations - Ogier Global

Employment Type: Permanent

Location: Ireland

Description

We think that our open and progressive work environment is something to shout about and we're always looking for talented individuals who want a platform to build their careers.

This role forms part of Ogier's Operations Team reporting to the Local Practice Manager. Responsible for managing key reception functions, ensuring the smooth operation of the office and providing administrative support.

This is an anchor role (a role that must be undertaken in the office to be effective and the key accountability for the role is to be present in the office full-time).

Key Responsibilities

• Oversee front of house reception duties, including visitor management and building access
• Create a welcoming environment for all colleagues and clients, providing relevant information and guidance
• Respond to incoming calls and emails professionally and in a timely manner
• Manage the distribution and coordination of mail and couriers for various stakeholders in the office
• Coordinate meeting schedules, book conference rooms, and arrange catering as required
• Liaise with the managed services company who support office maintenance
• Co-ordinate and order any necessary office supplies
• Support health and safety compliance in the office
• Maintain records on suppliers and office equipment by working closely with workspaces, operations, and IT departments
• Track financial records such as statements and office expenses, working closely with the finance department
• Support employees on other teams in the Dublin office, when necessary, by being part of the global administrative function (legal, operations, among others)
• Support business continuity works for the Dublin office in conjunction with Local Practice Manager, IT, Risk and Management
• Respond to adhoc requests such as arranging taxis, coordinating transport and booking restaurants
• Handle confidential information with discretion and professionalism
• Work with sustainability departments to apply the necessary steps required to support Ogier's environmental sustainability policy and sustainability goals
• Maintain the workspace in the Dublin office and the development of our flexible and innovative ways of working
• Undertake ad hoc tasks as required

Skills, Knowledge and Expertise

• Minimum of 2 years' experience in an office assistant or office operations role
• Maintain and develop a good relationship with internal and external clients
• Positive attitude and strong team player
• Ability to be forward-thinking and to take initiative
• Capable of handling multiple tasks and projects simultaneously in a fast-paced environment
• Excellent Microsoft Suite skills, particularly Excel, PowerPoint, and Outlook
• Excellent written and verbal communication skills
• Excellent organisational skills