Office Manager / Director - International Multibillion Dollar Hedge Fund Office Manager / Director - International  …

Strachan Clark
in Hong Kong
Permanent, Full time
Last application, 19 Oct 21
60K - 100K HKD Per Month + Attractive Bous
Strachan Clark
in Hong Kong
Permanent, Full time
Last application, 19 Oct 21
60K - 100K HKD Per Month + Attractive Bous
Posted by:
Nicholas Strachan • Recruiter
Posted by:
Nicholas Strachan
Reputable Multi-Billion-Dollar Hedge Fund in Hong Kong seeking a Office Manager / Director to join its fast-growing team due to the rapid growth of the business, This role offers the right candidate significant exposure to and training in various areas including within back, middle and front-office in a a fast paced, high-achieving hedge fund environment.

Job Description

  • Responsible for the coordination and managing of full range of administrative duties, to support around 5-8 professionals
  • All-round management of office administration including liaising with landlords, management, vendors and external parties
  • Work closely with HR with regards to compliance administration
  • Manage the logistics and coordination for company events, both locally and on a global level
  • Responsible for the budgeting in HK office and assist the Finance team in expense payments and other accounting functions
  • Maintain an organised filing system including legal, investor documentation and other confidential information
  • Manage stationary, pantry, source best vendors for office supplies
  • Coordinate boardroom calendar for internal and external meetings, manage packages/ deliveries out of the office
  • Manage office relocation or renovation projects including manage budget, timeline and coordinate updates with the team
  • Arrange COO calendar and other team members' meetings and schedules
  • Book travel booking, flight, transportation, etc.
  • Coordinate with IT team to schedule maintenance and updates for employees

The Successful Applicant

  • Bachelor’s degree / Masters would be highly beneficial
  • 8-15 years relevant experience preferably within the Hedge Fund / Asset Management sector / or similar
  • Previous experience liaising with the SFC would be a plus, but not required
  • Strong project management ability, e.g. working with IT
  • Highly adept with MS Office including Excel, PowerPoint and Outlook
  • Willing to take on challenges and face a steep learning curve if necessary
  • Excellent interpersonal skills and able to delegate tasks and show assertion when necessary
  • Fluency in written and spoken English and Cantonese
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