Executive Assistant, Asia Pacific Chairman's Office Executive Assistant, Asia Pacific Chairman's  …

J.P.Morgan
in Hong Kong, Hong Kong, Hong Kong
Permanent, Full time
Last application, 18 Jul 19
Competitive
J.P.Morgan
in Hong Kong, Hong Kong, Hong Kong
Permanent, Full time
Last application, 18 Jul 19
Competitive
Executive Assistant, Asia Pacific Chairman's Office
Firm Overview

JPMorgan Chase & Co. (NYSE: JPM) is a leading global financial services firm with assets of $2.6 trillion and operations worldwide. The firm is a leader in investment banking, financial services for consumers and small business, commercial banking, financial transaction processing, and asset management. A component of the Dow Jones Industrial Average, JPMorgan Chase & Co. serves millions of consumers in the United States and many of the world's most prominent corporate, institutional and government clients under its J.P. Morgan and Chase brands. Information about JPMorgan Chase & Co. is available at www.jpmorganchase.com .

Responsibilities

Provide broad range support to the Asia Pacific Chairman's office. The scope of responsibilities includes the following and is not limited to:

  • Manage calendar and schedule appointments
  • Provide telephone coverage with excellent telephone etiquette
  • Prepare expense claims, process invoices, and conduct appropriate record keeping
  • Handle travel and lodging arrangements
  • Maintain lists, databases, and filing systems
  • Coordinate schedules and logistics for and support overseas VIP visitors to the region
  • Organize high quality, large group, senior internal meetings
  • Handle frequent coordination with local and overseas offices around the region and globally
  • Assist in organizing client events logistics, in close coordination with internal corporate function teams, internal front office teams, and clients
  • Adhere to control policies and procedures, such as budget and compliance approvals, compliance policies, documentation etc
  • Manage and keep track of events budget with a view to cost efficiency
  • Provide diligent support in ad hoc projects, and be available to your peers to assist with overflow and/or day-to-day tasks
  • Exert good judgment when handling confidential information
  • Identify and escalate critical issues and follow up with necessary actions


Requirements


  • At least eight years of relevant working experience, with substantial experience working with senior executives environment
  • Experience in Events Planning and Investment Banking environment preferred
  • Strong project management, analytical, and critical thinking skills
  • Ability to collaborate and work well with others, with a calm and willing attitude, in a fast-paced and team-orientated environment
  • Excellent interpersonal and communications skills, with ability to prepare diligent written internal and external correspondences
  • Meticulous attention to detail, excellent organizational skills and discretion with confidential information
  • Be conscientious, confident, committed, and highly motivated
  • Adopt a flexible approach, able to prioritize and simultaneously handle multiple tasks discreetly
  • Able to work with limited supervision, and perform under pressure and tight deadlines
  • Proficiency in Microsoft Excel, Word, and Powerpoint
  • Good spoken and word processing capabilities in English and Mandarin
  • Willingness to learn new things and ability to grasp new concepts quickly



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