CIB - Sales & Marketing - Executive Administrative Assistant

  • Competitive
  • Hong Kong
  • Permanent, Full time
  • J.P. Morgan
  • 20 May 19

CIB - Sales & Marketing - Executive Administrative Assistant

J.P. Morgan's Corporate & Investment Bank is looking to hire a top performing executive assistant to support diverse teams. Candidate should have excellent interpersonal skills as this is a client facing role. In addition, candidates should be motivated, flexible, approachable, and smart and should possess a "can do" attitude. Role requires someone who is a committed team player, proactive, helpful, and who can anticipate and solve problems and can communicate well with all levels of staff. Investment Banking is a fast-paced environment and assistants who join will have the opportunity to work alongside some of the top talent in the industry.

As an executive assistant, you will perform diverse secretarial duties and administrative functions requiring extreme confidentiality, initiative and sound decision-making and coordinate efforts with the other assistant supporting Markets. You will rely on excellent organizational skills and the ability to effectively handle multiple priorities. You will need to adapt procedures, processes and techniques to the completion of assignments and in line with the department's activities and goals. Duties also include heavy meeting and travel coordination, manage shared group calendar and recurring client calendar event, submitting expenses, phone coverage, and reviewing incoming correspondence / emails and preparing responses.

In addition to this, the Executive Assistant job performance expectations will include:
• Strong ability to manage and handle demanding calendars, dealing with multiples and or urgent meeting conflicts, setting up of meetings and conference calls, internally and externally
• Ability to work in a fast paced, ever changing environment and to effectively handle multiple priorities with a calm, professional and willing attitude
• Strong inter-personal and partnership skills, i.e. develop relationships with clients, peers, and stakeholder and front office personnel.
• Strong organization and time management skills, i.e. to manage schedules and workload
• Strong written and verbal communication skills
• Telephone Coverage and excellent telephone etiquette
• Proven tact and good judgment in confidential situations
• Ability to work independently as well as part of a team to ensure that the needs of the business are always met and adequate assistant coverage is provided to the group
• Tasks, whether routine or urgent, are completed successfully and in a timely manner
• Open to taking on increased and/or new responsibilities at any time
• Understanding and demonstrating good problem-solving skills
• Ability to multi-task and ensure multiple projects are completed on time
• Travel Arrangements
• Recurring project/event coordination
• Expense Management, compiling and submitting expense reports and invoices payment in a timely manner.
Administrative /general tasks
• Assisting with various business management related projects
• Keep contacts and client lists current
• Establishing and maintaining open communication policies with peers and managers
• Making yourself available to your peers to assist with overflow, special projects and day-to-day tasks
• Maintaining familiarity with all policy and technology updates

The ideal candidate would have 3-5 years of experience in an Executive Assistant role supporting Senior level manager recently and possess the following skills:

• Bachelor's Degree Preferred
• Microsoft Word, Excel and PowerPoint
• Outlook calendaring and email management
• Calendar Management
• Understanding of global organizational structure
• Knowledge of Compliance protocol helpful
• Willingness to learn new things and ability to grasp new concepts quickly