CIB- Executive Administrative Assistant CIB- Executive Administrative Assistant …

J.P.Morgan
in Hong Kong, Hong Kong, Hong Kong
Permanent, Full time
Last application, 31 Mar 20
Competitive
J.P.Morgan
in Hong Kong, Hong Kong, Hong Kong
Permanent, Full time
Last application, 31 Mar 20
Competitive
CIB- Executive Administrative Assistant
Who We Are:

JPMorgan Chase & Co. (NYSE: JPM) is a leading global financial services firm with assets of $2.7 trillion and operations worldwide. The firm is a leader in investment banking, financial services for consumers and small business, commercial banking, financial transaction processing, and asset management. A component of the Dow Jones Industrial Average, JPMorgan Chase & Co. serves millions of consumers in the United States and many of the world's most prominent corporate, institutional and government clients under its J.P. Morgan and Chase brands. Information about JPMorgan Chase & Co. is available at www.jpmorganchase.com .

What it Means To Work Here:

Here, you'll feel welcomed and valued. Our clients, transactions, deals and projects are global so we work hard to create diverse, inclusive teams that support our business and each other. Learn about our culture at https://careers.jpmorgan.com/global/en/about-us

About J.P. Morgan's Corporate & Investment Bank:


J.P. Morgan's Corporate & Investment Bank is a global leader across banking, markets and investor services. The world's most important corporations, governments and institutions entrust us with their business in more than 100 countries. With $26 trillion of assets under custody and $485 billion in deposits, the Corporate & Investment Bank provides strategic advice, raises capital, manages risk and extends liquidity in markets around the world. Further information about J.P. Morgan is available at www.jpmorgan.com .

As an Executive Administrative Assistant, you will perform diverse secretarial duties and administrative functions requiring extreme confidentiality, initiative and sound decision-making and coordinate efforts with the other admins across CIB. You will rely on excellent organizational skills and the ability to effectively handle multiple priorities. You will need to adapt procedures, processes and techniques to the completion of assignments and in line with the department's activities and goals. Duties also include meeting and heavy travel coordination; managing calendar and recurring client / team events, submitting expenses via Concur, heavy phone coverage, and reviewing incoming correspondence / emails and preparing responses. Additionally, you will exercise independent judgment, escalation.

In addition to this, the Executive Assistant job performance expectations will include:

• Strong ability to manage and handle demanding calendars, often organizing meetings across product groups, regions and with internal and external clients
• Ability to work in a fast paced, ever changing environment and to effectively handle multiple priorities with a calm, professional and flexible attitude
• Strong inter-personal and partnership skills, i.e. develop relationships with peers, clients, bankers, product partners
• Strong organization and time management skills, i.e. to manage schedules and workload
• Strong written and verbal communication skills
• Telephone Coverage and excellent telephone etiquette
• Proven tact and good judgment in confidential situations
• Ability to work independently as well as part of a team to ensure that the needs of the business needs are always met and adequate assistant coverage is provided to the group
• Tasks, whether routine or urgent, are completed successfully and in a timely manner
• Open to adjusted and/or new responsibilities at any time
• Understanding and demonstrating good problem-solving skills
• Coordinating travel Arrangements
• Recurring project/event coordination
• Expense Management, compiling and submitting expense reports and invoices payment in a timely manner.

Administrative /general tasks


• Assisting with various business management related projects Keep contacts and client lists current
• Establishing and maintaining open communication policies with peers and Making yourself available to your peers to assist with overflow, special projects and day-to-day tasks
• Maintaining familiarity with all policy and technology updates

Qualifications:


The ideal candidate would ideally have 5-8 years of experience in an Executive Assistant role and possess the following skills:

• Bachelor's Degree Preferred
• Microsoft Word, Excel and PowerPoint
• Outlook calendaring and email management
• Understanding of global organizational structure
• Knowledge of Compliance protocol helpful
• Willingness to learn new things and ability to grasp new concepts quickly
• Fluent in English and Mandarin

We recognize that our people are our strength and the diverse talents they bring to our global workforce is directly linked to our success. We are an equal opportunity employer and place a high value on diversity and inclusion at our company. We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, or disability, or any other basis protected under applicable local law. In accordance with applicable local law, we make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as any mental health or physical disability needs.

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