Asia Pacific Internal Audit, Operations Administration, Manager (Hong Kong) Asia Pacific Internal Audit, Operations  …

Morgan Stanley
in Hong Kong, Hong Kong, Hong Kong
Permanent, Full time
Be the first to apply
Competitive
Morgan Stanley
in Hong Kong, Hong Kong, Hong Kong
Permanent, Full time
Be the first to apply
Competitive
See job description for details


Morgan Stanley is a leading global financial services firm providing a wide range of investment banking, securities, investment management and wealth management services. The Firm's employees serve clients worldwide including corporations, governments and individuals from more than 747 offices in 42 countries.

As a market leader, the talent and passion of our people is critical to our success. Together, we share a common set of values rooted in integrity, excellence and strong team ethic. Morgan Stanley can provide a superior foundation for building a professional career - a place for people to learn, to achieve and grow. A philosophy that balances personal lifestyles, perspectives and needs is an important part of our culture.

Global Internal Audit Department

Within Morgan Stanley, Internal Audit is responsible for validating whether the Firm operates in a controlled environment with appropriate risk-management processes. Auditors evaluate the adequacy and effectiveness of the Firm’s internal controls using a risk-based methodology developed from professional auditing standards. Internal Audit assists in monitoring the Firm’s compliance with internal guidelines set for risk management and risk monitoring, as well as external rules and regulations governing the industry. The team reports directly to the Board Audit Committee and helps verify whether the Firm meets all of its fiduciary responsibilities to shareholders, while adhering to corporate-governance standards and legal and regulatory requirements. Internal Audit comprises Business, Risk and Technology auditors. Business and Risk auditors focus on understanding the risks that the businesses face and the controls to mitigate those risks. Technology auditors focus on the application controls supporting business processes, including systems development, application security and entitlements, production management, and technology governance. Both groups are responsible for understanding, analyzing and testing the controls to protect the franchise.

Headquartered in Hong Kong, the Asia Internal Audit Department is responsible for audits across all Morgan Stanley businesses in the region. The audits are designed to assess the adequacy of the control environment and to provide the Board Audit Committee and relevant regional committees with an independent assessment of risk across the Firm.

Role Description

Training:

• Work with the Department Training Administrator and the NY IAD COO function for the provision of a structured training curriculum appropriate for Asia.

• Point of contact for all regional Training requests and liaison with local HR

Regulatory:

• Oversee and coordinate, keep track of regulatory inquiries related to Internal Audit in Asia.

• Ensure appropriateness of responses and oversee the consolidation of information in addressing the regulatory inquiries.

• Liaise with Global IAD Regulatory Liaison to ensure appropriateness of information and approval is obtained before submitting any materials/ responses to local regulators.

Outsourcing:

Own and drive initiatives to fulfill regional regulatory requirements on Outsourcing (e.g. MAS Outsourcing requirements). These tasks include, but is not limited to:

• Drive the internal audit mapping exercise to identify when and where the outsourced processes are audited.

• Liaise with other departments such as Compliance to understand the expectations on outsourcing for Internal Audit. Communicate these requirements with regional and global ACDs to ensure consistent understanding. Act as Asia IAD’s point person to ensure questions from global IAD team members on outsourcing are addressed.

• Monitor the actual occurrence of the regional/global audits that cover the audit requirements of these outsourced processes. Liaise with global ACDs to ensure the audit scope is adequate to address the regional regulatory requirements on outsourcing.

• Monitor the frequency of the audit requirements of the outsourced processes and remind the respective ACDs to include these audits in the audit plan.

Financial:

• Work with NY IAD Ops team and regional BM to coordinate and prepare annual Asia travel budget. Responsible for ongoing monitoring of actual costs against budget.

• Promote and educate the team on global IAD Expense Policy and regional expense policies. Respond to expense policy queries (eg. Cash advances, foreign exchange cost reimbursement)

Administrative support, departmental communication and department infrastructure:

• Oversee new hire logistics as well as consultant onboarding process, i.e: identifying desks, PCs, monitors, phones, IT requests

• Coordinate office infrastructure oversight and changes, such as office moves and restacks, software/PC upgrades, IT inventory physical checks, BYOD billings, office space allocation updates

• Oversee office space and area management (life safety/etc)

• Administrate hiring requests, new job approval workflow

• Participate in meetings with IAD Operations and support operations initiatives and communications

• Monitor office access controls including office access approval and periodic review

• Provide limited secretarial / administrative support to the Department



Qualifications:



Morgan Stanley is a leading global financial services firm providing a wide range of investment banking, securities, investment management and wealth management services. The Firm's employees serve clients worldwide including corporations, governments and individuals from more than 747 offices in 42 countries.

As a market leader, the talent and passion of our people is critical to our success. Together, we share a common set of values rooted in integrity, excellence and strong team ethic. Morgan Stanley can provide a superior foundation for building a professional career - a place for people to learn, to achieve and grow. A philosophy that balances personal lifestyles, perspectives and needs is an important part of our culture.

Global Internal Audit Department

Within Morgan Stanley, Internal Audit is responsible for validating whether the Firm operates in a controlled environment with appropriate risk-management processes. Auditors evaluate the adequacy and effectiveness of the Firm’s internal controls using a risk-based methodology developed from professional auditing standards. Internal Audit assists in monitoring the Firm’s compliance with internal guidelines set for risk management and risk monitoring, as well as external rules and regulations governing the industry. The team reports directly to the Board Audit Committee and helps verify whether the Firm meets all of its fiduciary responsibilities to shareholders, while adhering to corporate-governance standards and legal and regulatory requirements. Internal Audit comprises Business, Risk and Technology auditors. Business and Risk auditors focus on understanding the risks that the businesses face and the controls to mitigate those risks. Technology auditors focus on the application controls supporting business processes, including systems development, application security and entitlements, production management, and technology governance. Both groups are responsible for understanding, analyzing and testing the controls to protect the franchise.

Headquartered in Hong Kong, the Asia Internal Audit Department is responsible for audits across all Morgan Stanley businesses in the region. The audits are designed to assess the adequacy of the control environment and to provide the Board Audit Committee and relevant regional committees with an independent assessment of risk across the Firm.

Role Description

Training:

• Work with the Department Training Administrator and the NY IAD COO function for the provision of a structured training curriculum appropriate for Asia.

• Point of contact for all regional Training requests and liaison with local HR

Regulatory:

• Oversee and coordinate, keep track of regulatory inquiries related to Internal Audit in Asia.

• Ensure appropriateness of responses and oversee the consolidation of information in addressing the regulatory inquiries.

• Liaise with Global IAD Regulatory Liaison to ensure appropriateness of information and approval is obtained before submitting any materials/ responses to local regulators.

Outsourcing:

Own and drive initiatives to fulfill regional regulatory requirements on Outsourcing (e.g. MAS Outsourcing requirements). These tasks include, but is not limited to:

• Drive the internal audit mapping exercise to identify when and where the outsourced processes are audited.

• Liaise with other departments such as Compliance to understand the expectations on outsourcing for Internal Audit. Communicate these requirements with regional and global ACDs to ensure consistent understanding. Act as Asia IAD’s point person to ensure questions from global IAD team members on outsourcing are addressed.

• Monitor the actual occurrence of the regional/global audits that cover the audit requirements of these outsourced processes. Liaise with global ACDs to ensure the audit scope is adequate to address the regional regulatory requirements on outsourcing.

• Monitor the frequency of the audit requirements of the outsourced processes and remind the respective ACDs to include these audits in the audit plan.

Financial:

• Work with NY IAD Ops team and regional BM to coordinate and prepare annual Asia travel budget. Responsible for ongoing monitoring of actual costs against budget.

• Promote and educate the team on global IAD Expense Policy and regional expense policies. Respond to expense policy queries (eg. Cash advances, foreign exchange cost reimbursement)

Administrative support, departmental communication and department infrastructure:

• Oversee new hire logistics as well as consultant onboarding process, i.e: identifying desks, PCs, monitors, phones, IT requests

• Coordinate office infrastructure oversight and changes, such as office moves and restacks, software/PC upgrades, IT inventory physical checks, BYOD billings, office space allocation updates

• Oversee office space and area management (life safety/etc)

• Administrate hiring requests, new job approval workflow

• Participate in meetings with IAD Operations and support operations initiatives and communications

• Monitor office access controls including office access approval and periodic review

• Provide limited secretarial / administrative support to the Department

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