IBCM, Administrative Assistant #121950

  • Not Specified
  • Frankfurt am Main, Hessen, Germany
  • Permanent, Full time
  • Credit Suisse -
  • 21 Mar 19

IBCM Division The Investment Banking and Capital Markets Division, led by CEO Jim Amine, assists clients across regions and industries in achieving their strategic and financing goals. IBCM at Credit Suisse offers best-in-class advisory, structuring and execution expertise to a broad range of corporate and

IBCM Division

The Investment Banking and Capital Markets Division, led by CEO Jim Amine, assists clients across regions and industries in achieving their strategic and financing goals. IBCM at Credit Suisse offers best-in-class advisory, structuring and execution expertise to a broad range of corporate and financial sponsor clients. The Division has advised some of the world's largest companies on complex mergers and acquisitions as well as equity, debt and other capital raisings.

IBCM is a leader in innovating new and creative ideas for clients which help them access the best and most efficient capital sources. We combine our industry and country coverage groups' global footprint with the bank's product expertise to deliver these solutions efficiently and effectively to clients.

The main purpose of the role is to provide high quality cover for a team of senior IBCM bankers, including MDs, Ds & VPs. Main duties:

  • Phone Coverage:
  • Extensive telephone coverage, ensuring all bankers and other assistants’ phones are answered confidently and covered at all times
  • Screening calls and mails, respecting confidentiality of content
  • Calendar Maintenance and Meeting Planning:
  • Complex diary management and meeting co-ordination with both internal and external clients – ability to juggle calendar at short notice and dedicatedly handle scheduling conflicts
  • Making sure printing/documents are ready in advance of meetings
  • Coordination and scheduling of video/audio conferences
  • Extensive travel arrangements:
  • Preparation of detailed itineraries, ordering foreign currency, visa arrangements and ensuring adherence to all firm policies
  • Expense Management:
  • Coordination of expenses from start to finish adhering to all firm policies and ensuring that Amex bills are reconciled in a timely fashion
  • Word Processing/Presentation Creation:
  • Preparation of PowerPoint presentations, occasionally from scratch, or making amendments
  • Compile lists of parties, transaction bibles, working group lists
  • General Administrative Support:
  • Faxing, photocopying, arranging couriers and taxis, filing (for principals and department), running administrative errands, liaising with administration/operations departments to address equipment needs
  • Banking Tools & Research:
  • Spider administration (call reports, updating project information etc., expense transfers)
  • Undertake research using the Library and proprietary research tools
  • Additional Responsibilities:
  • Covering other assistants’ roles when they are out of the office
  • Undertaking ad hoc projects as required

Education and professional qualifications:

  • Good basic education (high school completion degree preferred)
  • Secretarial College desirable.
  • Degree desirable, rather individuals who are ‘switched on’ and capable

Work experience/background:

  • Banking/Blue chip experience preferred but not essential
  • Solid secretarial skills base

Techinical/business skills & knowledge:

  • Strong fluency in English and in the local language
  • Excellent Microsoft Office skills, including: Word, PowerPoint, Excel and Outlook
  • Accurate and quick typing skills with keen ability to proofread work.
  • Basic understanding of IBCM.

Other requirements:

  • High attention to detail in every aspect of work; a sense of personal responsibility and pride in one’s work.
  • Positive attitude: ‘Can do’ approach; pleasure to do business with
  • Flexible: re tasks, hours, work allocated
  • Maintain a professional appearance and business-like manner at all times
  • First class communicator; written and spoken
  • Well developed interpersonal skills: ability to relate to wide range of individuals at all levels and establish good relationships
  • Excellent organisational skills: ability to plan and organise work so that it is efficient and effective; ability to juggle conflicting priorities
  • Ability to analyse problems and to identify potential solutions using sound judgement
  • Self aware and willing to learn
  • A willing teammate who plays a constructive role as member of a team: prepared to ‘muck-in’ where necessary
  • Ability to cope under pressure and not cave-in; remain focused on main objectives
  • A willing teammate but also strong and confident in own abilities
  • Must have a robust nature, settled to succeed and looking for success, involvement and hard work

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