Administrative Assistant

  • Competitive
  • Frankfurt am Main, Hessen, Germany Frankfurt am Main Hessen DE
  • Permanent, Full time
  • Wells Fargo
  • 16 Jul 18 2018-07-16

Wells Fargo provides middle market, large corporate and financial institution customers with a range of international solutions, including treasury management, credit, payments, financing, foreign exchange, and trade services. Wells Fargo operates from 42 countries and territories outside of the U.S., including branches in Ireland, Beijing, Cayman Islands, Dubai International Financial Centre (DIFC), Hong Kong, London and Seoul.

 

Main Function of the Role:

  • Assist the Branch Manager
  • Office Management
  • General administrative responsibilities

 

Responsibilities:
 

  • Assist the Branch Management in their daily work
  • Diary management including travel booking and preparing agendas
  • Arranging meetings in the Frankfurt office and abroad, both internally and externally
  • Booking conference calls, meeting rooms, taxis, couriers etc.
  • Assisting with the setting up and clearing of meeting rooms including refreshments and AV equipment
  • Managing and processing expenses within Concur
  • Expense reporting and reimbursements
  • Filing, archiving, scanning, printing and binding documents
  • Record Management (recording of documents, emails, etc.)
  • Ordering office supplies and handling incoming and outgoing post
  • Liaise with property/facility management/IT and service providers
  • Co-administration of the entry card system (ordering/issuing/ deleting/maintaining records of cards)
  • Reception responsibilities; meeting and greeting visitors to the office
  • Office and kitchen service as required
  • Filing, faxing, scanning documents
  • Drafting and reviewing documents, correspondence and presentations in English and German
  • Special projects as required

 

Market Skills and Certifications

  • Successfully completed training as office clerk or bilingual secretary
  • Proven experience  as office clerk, administrative / executive assistant or secretary
  • Excellent German and English skills (verbal and written)
  • Excellent Microsoft Office skills (Outlook, Word, Excel,  PowerPoint)
  • Profound experience in Concur
  • Profound experience in accounts payable procedure / travel expenses accounting
  • Experience in the financial services area preferable
  • Professional and friendly manner
  • Strong organizational and administrative skills
  • Ability to work independently, as well as part of  a larger team
  • Ability to multi-task and work to deadlines
  • Ability to manage priorities across multiple teams
  • Excellent telephone manner and communication skills
  • Experience of reception desk duties would be advantageous

 

Wells Fargo team members support our focus on building strong customer relationships balanced with a strong risk mitigating and compliance-driven culture which firmly establishes those disciplines as critical to the success of our customers and company.  As a Wells Fargo team member, you are accountable for execution of all applicable risk programs (Credit, Market, Financial Crimes, Operational, Regulatory Compliance), which includes effectively following and adhering to applicable Wells Fargo policies and procedures, appropriately fulfilling risk and compliance obligations, timely and effective escalation and remediation of issues, and making sound risk decisions. There is emphasis on proactive monitoring, governance, risk identification and escalation, as well as making sound risk decisions commensurate with the business unit’s risk appetite and all risk and compliance program requirements.