PMO

  • Competitive
  • Singapore
  • Permanent, Full time
  • Aston Carter (Allegis Group Singapore Pte. Ltd.) , EA Licence No: .10C4544
  • 21 Sep 16

As part of the recent consolidation within the Financial Markets IT organisation, we have created a new delivery organisation covering a large proportion on the FM portfolio including Eclipse (Prime Brokerage), Risk Analytics, Commodities and Market Risk.

This new portfolio will be responsible for a significant portfolio of spend in 2017 and we need to ensure that the team has effective governance and support to ensure that this portfolio both meets its delivery targets as well as the internal cost and headcount KPIs.  The drivers for change vary from platforms and components that drive significant revenue generation through to a challenging regulatory agenda – all of which have delivery targets in 2016 and beyond.

In order to ensure that we have effective support for the project managers, we have created a new requirement for a new PMO to cover the Risk Analytics programme along with potentially supporting some of the other programmes.

This position involves the design, implementation and maintenance of program/project finance and assist with governance and compliance solutions for the various programs/projects within the department. Located in Singapore, this role will have wide ranging responsibilities (detailed below) but ultimately will be accountable for the programmes financial, headcount and project governance standards.

This role will be reporting into the Risk and Commodities PMO lead but will also be expected to work very closely with the Programme Manager.

Key Responsibilities

  • Manage and ensure program adherence to bank standards for program finance, vendor engagement supporting the project managers in Singapore, London and China.
  • The role is expected to be largely an individual contributor initially with matrix management of the incumbent project-aligned PMO resources.  By its nature, this role is expected to be very hands-on, the successful candidate is expected to have a reasonably detailed knowledge of the portfolio and be able to add value by taking away the PMO burden from the PMs that are working with. 

High level role definition

  • Financial Oversight – Development and Implementation of a centralised process for managing the portfolio’s financials ensuring that we have a good view across all of the programme’s current position, projected run rate at all times with a low latency. 
  • Headcount Oversight – allied to the above, ensuring that we understand the current position with regards to current headcount, planned hires, location strategy and general position on the shape and size of the teams.
  • Management Reporting – assisting the project managers in the production of steering committee packs to ensure that project financials and headcount are accurately and consistently reported across the portfolio.
  • Programme Governance – ensuring that the portfolio is consistently following the standards for project management and assisting junior project managers to come up the curve where appropriate.
  • Vendor Management – maintain a register of vendors used across the portfolio and ensuring that the vendor management policies of the Bank.

Specific Responsibilities

  • Financial Cost Management - Ensuring the program consistently remains within agreed tolerance levels on budget to actual variances
  • Headcount monitoring
  • Ensuring adherence to Program standards (e.g. progress reporting, risks and issues, change control, configuration management, etc.) across the Work Streams
  • Develop document standards and manage the deployment and adoption across the Work Streams
  • Recommend actions to manage interfaces and critical dependencies between the Work Streams
  • Assist the PM community on creation, tracking and timely delivery of key program artifacts – Weekly Program Status Reports, Issue & Risk Registers, financials. Benefit Realisation Reports etc
  • Conduct independent project health assessments and Phase Gates as, and when, required.
  • QA of various project management deliverables as required

Qualifications and Experience

This position requires:

  • Over 5 years in Audit / Programme Management / PMO experience in an Investment Banking environment on large scale change programs or equivalent
  • Experience in the creation & management of PMO teams
  • Experience of Governance and Assurance Activities
  • Thorough understanding of the Project Lifecycle
  • Excellent organizational, problem solving, and written/verbal communication skills.

Interested candidates can either forward their CVs in MS Word Format to Jon.Cabungcal@teksystems.com and we will contact you for a preliminary and confidential discussion.

Allegis Group Singapore Pte Ltd, Company Reg No. 200909448N, EA Licence No. 10C4544